Next-Gen Enterprise HRMS, Payroll & MoveSync Cab Roster
Say goodbye to fragmented tools and exorbitant per-user pricing. Keespark unifies HR Workforce, 1-Click Statutory Payroll, MoveSync™ Employee Cab Roster, Mobile ESS Portal, and Recruit CRM ATS. Deploy on Keespark Cloud or your private on-premise server.
Why We Say “Corporate Means Keespark” & “Business Means Keespark”
In modern corporate environments, software cannot merely be an attendance tracker. It must manage logistics, protect sovereign data, automate complex statutory accounting, and eliminate exorbitant recurring licensing costs. Here is why enterprise leaders choose Keespark.
Convergence of Shift Rosters & Employee Cab Logistics
Corporations operating 24/7 round-the-clock shifts (IT, BPO, BFSI, Manufacturing) waste millions coordinating cab logistics through third-party spreadsheets. Keespark integrates MoveSync (M34) directly with HR rosters, automatically generating point-to-point routes, driver dispatches, night-shift escort compliance, and vendor billing.
Private On-Premises Hosting Behind Corporate Firewalls
Unlike rigid cloud-only vendors that force your sensitive payroll and employee records into multi-tenant public clouds, Keespark provides total deployment freedom. Host Keespark HRMS on your own on-premise servers, private Docker clusters, or air-gapped datacenters with zero external data exposure.
Eliminating the Predatory "Per-User SaaS Tax"
Legacy enterprise vendors (Workday, Darwinbox, Keka) penalize corporate growth by charging $5 to $15 per employee every month—costing a 500-employee company upwards of $30,000 annually. Keespark provides the entire enterprise suite for just ₹499 or $5 per month flat. Corporate means efficiency, not vendor exploitation.
Direct General Ledger & Cost-Center Auto-Posting
Keespark HRMS is natively fused with Keespark Finance (M08) and Cost Center (M32). The moment a monthly Pay Run is approved, salary expenses, PF contributions, TDS liabilities, and department cost-center allocations post automatically into the corporate General Ledger without manual CSV exports.
Bespoke Modifications Tailored to Corporate Workflows
Every corporate enterprise has unique organizational structures, multi-tier approval chains, and specialized leave/transport policies. We perform custom modifications and workflow adaptations directly from our engineering team with zero upfront friction, guaranteeing a 100% operational fit.
One Master Database Across HR, Payroll, ATS & CRM
When candidate offers are accepted in Recruit CRM (M29), they instantly convert into active employee profiles in HR Workforce (M17). Their shift assigns them to MoveSync Cabs (M34), their bank details sync to Payroll (M24), and their login activates on the mobile ESS Portal. True unified corporate harmony.
MoveSync™: Employee Cab, Movement Control & Shift Roster
Stop juggling standalone fleet apps and disconnected roster spreadsheets. MoveSync unites shift planning with cab dispatch, live GPS tracking, and transport vendor billing on one dashboard.
Automated Shift Rostering Timetables
Define Morning, General, Evening, and Night shifts. Automatically populate recurring monthly employee rosters, rotate weekend coverages, and alert employees to roster changes via the ESS app.
Smart Route Clustering & Cab Dispatch
MoveSync groups nearby employee home locations into optimized multi-stop cab routes, assigning suitable vehicle fleet capacities (4-seater, 7-seater, 14-seater tempo travellers).
Real-time Movement Control (MC) & Live GPS
Transport desk operators enjoy complete birds-eye visibility of every active cab, live vehicle coordinates, delay warnings, driver telemetry, and trip completion receipts.
Night-Shift Security & Escort Compliance
Guarantees compliance with corporate night-shift labor safety regulations, including designated female employee escort guards, emergency SOS alerts, and safe drop-off OTP confirmations.
Vendor Cab Billing & Km Reconciliation
Cross-checks vendor trip invoices against real GPS log kilometers and approved toll receipts. Reconciled transport expenses automatically flow into Accounts Payable in Keespark Finance.
Employee Self-View (MoveSync My App)
Employees view their assigned vehicle number, driver phone, pickup time, and live cab location directly inside their Keespark ESS mobile portal without calling dispatch desks.
Employee Self-Service (ESS): Timesheets, Leaves & Resignations
Ditch paper forms and back-and-forth emails. Keespark ESS gives your staff a streamlined, self-service dashboard to manage their daily work life, statutory tax submissions, and career milestones.
Project Timesheets & Task Logging
Employees log weekly hours against assigned client projects, billable tasks, and internal sprints. Automated submission workflows route directly to department managers for 1-click approvals.
Leave Applications & Real-time Balance
Clear visibility into available Casual, Sick, and Earned leaves. Applying for leave instantly notifies the reporting manager, updates attendance status, and syncs with the payroll engine.
Password-Protected PDF Payslip Downloads
Employees download monthly digitally signed PDF payslips protected with their date-of-birth (DOB) password. Complete transparency into earnings, statutory PF/ESI, and TDS deductions.
Tax Declarations (80C, 80D, HRA) & Claims
Submit IT declarations for Section 80C (PPF, ELSS, EPF), 80D (Health), HRA rent receipts, and submit reimbursement claims (travel, internet, medical) with proof attachments.
Digital Resignation & Multi-Dept Exit NOC
Transparent exit workflow. Employees can initiate resignations, track notice period milestones, and obtain digital No Objection Certificates (NOC) from IT, Admin, and Finance departments.
Mobile & Desktop Friendly Responsive Design
Accessible on smartphones, tablets, and laptops. Employees can clock-in, request leave, or check their shift cab status from anywhere, freeing HR from endless manual email requests.
Recruit CRM & ATS: Sourcing to 1-Click Hiring
Why pay extra for Greenhouse or Lever? Keespark bundles a complete Applicant Tracking System (M29) directly inside your HRMS, bridging the gap between talent acquisition and payroll.
Job Openings & Candidate Sourcing
Publish requisition openings across departments, define CTC salary ranges, hiring managers, and requirements.
Visual Multi-Stage ATS Pipeline
Drag-and-drop Kanban pipeline: Sourced → Screening → Technical Round → Management → Offer Released → Hired.
Interview Scoring & Feedback Cards
Schedule panel interviews with automated Google/Outlook calendar invites and structured interviewer evaluation scorecards.
Digital Offer Letters & Public E-Acceptance
Generate branded PDF offer letters with customized salary components, expiry dates, and secure candidate acceptance links.
1-Click Onboarding to HR & Payroll
Instantly convert accepted candidates into active HR employees, auto-populating their workforce profile, shift, and payroll run.
Instant Hired Candidate → Active Employee Conversion
No manual data re-entry. When an applicant signs their digital offer letter on the public portal, clicking "Convert to Employee" automatically provisions their employee record, sets up their statutory payroll components, assigns their shift roster, and generates their ESS portal credentials.
All 8 Core HRMS Modules, Zero Hidden Surcharges
Every feature your enterprise needs—from candidate sourcing to shift cabs, automated statutory payroll, and General Ledger posting—is fully included in your flat ₹499 / $5 per month subscription.
HR & Workforce Management Hub
Centralized directory of all employees, department structures, designation hierarchies, statutory IDs (PAN, Aadhaar, UAN, ESI), company document repository, and leave policy management.
- Digital Employee Dossier & Document Vault
- Configurable Leave Policies (Casual, Sick, Earned, Maternity)
- Biometric & Web Attendance Regularization
Statutory Payroll Engine
Fully automated payroll computation factoring PF, ESI, TDS, Professional Tax slabs, HRA exemptions, and Flexi-Benefits. Generates encrypted PDF payslips and bank NEFT disbursement files.
- Automated 1-Click Monthly Pay Runs
- EPF, ESIC, PT Slabs & TDS (New & Old Regimes)
- Password-Protected PDF Payslips (DOB Secure)
MoveSync: Cab, MC & Roster
Keespark unique innovation: Unified shift rostering with live Movement Control (MC), automated cab route generation, driver dispatch, pickup/drop tracking, and vendor billing.
- Shift Rostering Timetables (Morning, Evening, Night)
- Point-to-Point & Shift Cab Dispatching
- Live Movement Control (MC) & Real-Time GPS Tracking
Employee Self-Service (ESS) Portal
A mobile-friendly employee portal where staff can submit weekly timesheets, apply for leaves, view roster schedules, download salary slips, submit tax proofs, and request resignation NOCs.
- Weekly Project Timesheets & Task Logging
- Instant Leave Application & Real-time Balance Cards
- 1-Click Encrypted Payslip PDF Downloads
Recruit CRM & AI-Powered ATS
Modern Applicant Tracking System (ATS) with Kanban pipeline stages, automated resume parsing, candidate scoring, interview scheduling, and digital offer letter generation with e-acceptance.
- Multi-Stage Visual Recruitment Pipeline
- AI Resume Parsing & Candidate Qualification Score
- Interview Scheduling & Evaluator Scorecards
360° Evaluation & OKRs
Structure objective pillars, goal sheets, weighted evaluation criteria, manager reviews, and 360-degree feedback loops. Includes financial risk flags and compliance audit templates.
- Pillar-Based OKRs & Goal Tracking
- Weighted Evaluation Templates (Pass/Fail & Scores)
- Manager & Self Appraisal Cycles
Cost-Center & Finance Integration
Seamless integration with Keespark Finance (M08) and Cost Centers (M32). Payroll expenses and department compensation are automatically posted into the General Ledger.
- Multi-Department Cost Center Allocation
- Automated Payroll-to-GL Journal Posting
- Budget vs Actual Labor Cost Analytics
Cloud SaaS or On-Premises Hosting
Complete freedom of deployment. Run on Keespark Cloud for instant setup and zero maintenance, or deploy entirely on your private on-premise corporate servers with total data sovereignty.
- Keespark Cloud: 99.99% Uptime, Managed Backups
- Self-Hosted On-Premise: Docker / Bare Metal Support
- Zero Cloud Data Leaks: Ideal for High-Compliance Sectors
Need Custom Workflows, Fields or Reports? We Build It for You!
We perform modifications from our side with Zero hassle based on your company's exact requirements.
Enterprise Project Management Built Into HRMS
Manage every project your workforce executes — from client deliverables to internal ops — with Portfolio, Kanban board, Timeline, sub-task tracking, work logs, and live KPI analytics. Fully integrated with Payroll, ESS, and Cost Centers.
Kanban & Board Views
Drag-and-drop Kanban pipelines with configurable columns per project methodology (Scrum, Kanban, Waterfall, Hybrid).
Timeline & Gantt
Visual timeline for milestone tracking, deadline management, and sprint delivery windows across your entire portfolio.
Sub-Tasks & Work Items
Break projects into actionable work items with assignees, business value scores, status flows, and priority flags.
Work Logs & Timesheets
Employees log hours per work item directly into project timesheets — auto-synced with the ESS Portal payroll.
KPI Cards & Analytics
Live portfolio KPIs — total budget vs. spent, active vs. at-risk projects, velocity, and completion rate dashboards.
Custom Fields & Types
Define project types, custom field schemas (text, number, currency, date) and evaluation criteria per project class.
Project Hours → Payroll & Cost Centers
Work logs from Project module auto-sync into employee timesheets for payroll computation. Budget and labour cost flows into Cost-Center (M32) and General Ledger (M08) — zero manual reconciliation.
- Work logs → ESS Timesheet → Payroll auto-computation
- Project budget → Cost Center tracking & GL posting
- Recruit CRM → Hired candidate → Project team member
Keespark Cloud SaaS or Self-Hosted On-Premises
Keespark supports all deployment methods. Choose our turnkey managed cloud for instant onboarding, or host Keespark HRMS entirely inside your corporate on-premise datacenter with full data sovereignty.
Keespark Cloud SaaS
Ideal for agile enterprises wanting zero infrastructure management. Run in high-availability enterprise cloud with automated multi-zone replication, automated daily backups, and 99.99% uptime.
Corporate On-Premises
Tailored for corporations in BFSI, defense, healthcare, government, or high-compliance sectors. Host Keespark HRMS inside your private corporate datacenter behind your own firewalls.
Calculate Your 95%+ Annual Savings
See how much your organization saves by replacing per-user subscriptions (Workday, Darwinbox, Keka, Zoho) and separate fleet apps with Keespark HRMS.
One Simple Plan. Unconditional Enterprise Power
No per-employee tiers. No paywalls on transport or recruitment. Just pure, uncompromised HRMS software for your entire enterprise.
Keespark HRMS Complete
Includes unlimited employees, full statutory Indian & Global payroll, MoveSync employee cab transport, shift rostering, mobile ESS portal, Recruit CRM ATS, and custom workflow modifications with Zero friction.
Keespark HRMS vs. Legacy Competitors
Why corporate enterprises are migrating away from legacy tools with per-employee tax traps.
| Feature Comparison | Keespark HRMS | Workday | Darwinbox | Keka HR | Zoho People |
|---|---|---|---|---|---|
| Monthly Pricing | ₹499 / $5 Flat per month | $45 - $100 per user / mo | ₹120 - ₹250 per user / mo | ₹6,999 base + ₹60-₹130/user | ₹100 - ₹300 per user / mo |
| Employee Cab & Roster (MoveSync) | Included (Built-in GPS & Roster) | Requires 3rd-party integration ($$$) | Separate paid transport add-on | Not available (Separate vendor) | Not available |
| Recruit CRM & ATS Included | Included with 1-Click Conversion | Separate ATS SKU ($$$) | Extra Recruitment add-on | Extra Keka Hire subscription | Separate Zoho Recruit subscription |
| On-Premises Server Hosting | Fully Supported (Docker / Bare-Metal) | Cloud Only (No On-Premise) | Cloud Only | Cloud Only | Cloud Only |
| Custom Modifications by Vendor | Zero upfront friction (Customized to your need) | Months of costly consulting partners | Fixed customization retainers | Rigid standard schemas | Deluge scripting self-service only |
| Statutory Payroll (PF, ESI, TDS, PT) | 100% Indian & Global Compliance | Requires 3rd party payroll engine | Yes | Yes | Requires Zoho Payroll add-on |
| General Ledger Finance Auto-Posting | Native (Keespark Finance M08/M22) | Workday Financials ($$$) | API export only | Export CSV to Tally/Zoho | Zoho Books integration only |
Experience Keespark HRMS Live in Action
Book a tailored 1-on-1 walkthrough with our senior HR systems architect. We will demonstrate live MoveSync cab routing, Indian statutory payroll runs, mobile ESS workflows, and discuss on-premise installation options.
Everything You Need to Know About Keespark HRMS
Clear answers about pricing, MoveSync cab management, statutory compliance, and on-premises server deployments.